When it comes to applying for a job, presenting your CV is essential, but including an application letter can really set you apart in a more professional manner. This type of letter allows you to further explain your qualifications and express your interest in the position. By crafting a well-written application letter, you can capture the attention of hiring managers and increase your chances of landing an interview, ultimately expediting the application process.

In this guide, we will provide you with a template and an example to help you write your own application letter. We will also outline the steps you need to take to create a compelling and effective letter.

What is an application letter?
An application letter, often referred to as a cover letter, accompanies your resume when you are applying for a job. While your resume provides a summary of your work experience and skills, the application letter allows you to showcase your qualifications that are most relevant to the position and make a case for why you are the ideal candidate.

While not always mandatory, including an application letter with your CV is highly recommended. This letter gives you the opportunity to make a strong argument for why you should be considered for an interview. It can also help provide context for any gaps in your resume, such as periods of unemployment or career transitions.

Where a resume is limited in its format and content, an application letter offers more flexibility and room for detail. Leveraging the letter to its fullest potential can significantly enhance your chances of advancing in the hiring process.

Tips for writing a compelling application letter:
1. Research the company and the job opportunity:
Before drafting your application letter, conduct thorough research on the company you are applying to and the specific position you are interested in. Look for information such as recent accolades, key achievements, required qualifications, company culture, ongoing projects, and the name and role of the hiring manager. This knowledge will help tailor your letter to the company’s needs.

2. Use a formal tone and structure:
Ensure your letter is professional in tone and format, including your contact information, the date, and the company’s details. Start with a formal salutation, such as “Dear [Hiring Manager],” or “Dear [Department] Hiring Manager,” if the specific contact person is unknown. Clearly state the position you are applying for and where you found the job listing.

3. Highlight your qualifications:
In the body of the letter, succinctly explain why you are the best candidate for the job. Detail your relevant experience, skills, training, and certifications that make you a strong fit for the role. Focus on the aspects of your background that align with the job requirements and what the hiring manager needs to know.

4. Express your interest in the position:
Articulate why you are enthusiastic about this job opportunity and why you want to work for the company. Connect your motivations to the company’s values, mission, or industry reputation. This demonstrates your genuine interest in the role and the organization.

5. Conclude professionally:
Close your letter with a formal sign-off, thanking the reader for considering your application. Refer to your enclosed resume and any additional documents provided. Express your eagerness to move forward in the hiring process and invite further contact or discussion if needed.

Sample application letter template:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Hiring Manager’s Name]
[Company Name]
[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position available at [Company Name], as advertised on [Where You Found the Job Listing]. I am confident that my [Skills and Qualifications] make me a strong candidate for this role.

In the second paragraph, showcase how you can contribute to the company’s success. Highlight any specific achievements or initiatives that align with the company’s goals.

Next, outline your key qualifications in the third paragraph. Provide a concise summary of your relevant experience and accomplishments, emphasizing what sets you apart from other applicants.

In the fourth paragraph, explain your motivation for wanting to work at the company. Mention any additional materials you have included with your application and express your enthusiasm for the opportunity to further discuss your candidacy.

Thank you for considering my application. I look forward to the next steps in the hiring process.

Sincerely,
[Your Name]

By following these guidelines and using the provided template, you can create a compelling application letter that effectively showcases your qualifications and enthusiasm for the job. Tailoring your letter to the company and position you are applying for will help you make a strong impression on hiring managers and increase your chances of securing an interview.